Privacy Policy

AAR Recruitment Solutions Ltd

AAR Recruitment Solutions Ltd (“AAR”, “we”, “us”, “our”) is committed to protecting the privacy and security of all personal data we collect.This Privacy Policy explains how we collect, use, store, and safeguard your information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.By using our website or services, you consent to the data practices described in this Policy.

Who are we :
    AAR Recruitment Solutions Ltd
  • Email: manager@aarpro.co.uk
  • Phone: +44 7903 755070
  • Address: 47, Cambridge street Leicester, LE3 0JQ

AAR Recruitment Solutions Ltd is a healthcare recruitment agency supplying temporary, permanent, and contract staff to care providers across the UK. We act as a Data Controller when processing the personal information of candidates, clients, website users, and employees.

What Personal Data We Collect :

We may collect and process the following categories of personal data.

    Candidate Data
  • Full name, contact details, address
  • CV, work history, qualifications, training
  • Right-to-work documents
  • National Insurance number
  • ID documents (passport, driving licence)
  • DBS check information
  • References and employment verification
  • Professional registrations (e.g., NMC, HCPC)
  • Timesheets and payroll information
  • Emergency contact details
    Client Data
  • Business contact details
  • Job requirements and staffing needs
  • Contract and billing information
  • Communication records
    Website User Data
  • IP address and browser information
  • Cookies and tracking data
  • Usage data and analytics
  • Contact form submissions
    • We do not collect unnecessary or excessive information.
How We Collect Personal Data :

We collect data throughWe collect data through.

  • Registration forms
  • Online applications
  • CV submissions
  • Emails and phone calls
  • Interviews
  • Third-party job boards (when you apply to our adverts)
  • DBS Update Service (with consent)
  • Professional registrations (e.g., NMC, HCPC)
  • Our website contact forms
  • Client enquiries and agreements
How We Use Personal Data :

We process personal data only for legitimate business purposes, including.

    For Candidates
  • Recruitment, placement, and assignment management
  • Compliance checks (DBS, right-to-work, training)
  • Communication regarding work opportunities
  • Payroll and invoicing
  • Maintaining accurate personnel records
  • Meeting legal and regulatory obligations
    For Clients
  • Providing recruitment services
  • Contract administration
  • Billing & payment processing
  • Service communication and account management
Legal Basis for Processing :

We process your data under the following lawful bases:

  • Contractual necessity - To enter into or fulfil a recruitment contract with you.
  • Legal compliance - Right-to-work validation, tax requirements, employment law, safeguarding checks.
  • Legitimate interests - Matching candidates to roles, improving services, managing relationships.
  • Consent - For optional activities (e.g., marketing emails).You may withdraw consent at any time.
Sharing Personal Data :

Your data may be shared with:

  • Clients seeking staff (only relevant candidate data)
  • DBS services and background check providers
  • Payroll bureaus or accountants
  • Training providers
  • Regulatory bodies (e.g., HMRC, CQC)
  • IT service providers
  • Emergency services where legally required

We never sell your data to third parties.
All third-party partners are required to comply with UK GDPR.

International Transfers :

We do not routinely transfer personal data outside the UK. If such a transfer becomes necessary, we will ensure it meets UK GDPR adequacy requirements.

Data Retention

We retain data only for as long as necessary:

  • Candidates: Up to 6 years after last engagement, unless consented otherwise.
  • Clients: Up to 6 years after contract end, unless legal obligations require longer retention.
  • Website users: As needed for analytics and communication purposes.
  • Financial records: 6 years as required by HMRC

We retain data only for as long as necessary:

How We Protect Your Data

We use technical and organisational measures including:

  • Encrypted data storage
  • Secure password-protected systems
  • Access restricted to authorised staff only
  • Regular compliance audits
  • Secure document disposal procedures
  • Staff data protection training
Your Rights Under UK GDPR

You have the right to

  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion (“right to be forgotten”)
  • Restrict or object to processing
  • Data portability
  • Withdraw consent
  • Lodge a complaint with the Information Commissioner’s Office (ICO)

ICO Contact:
Website: https://ico.org.uk
Phone: 0303 123 1113
Address: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
To exercise any rights, email manager@aarpro.co.uk.

Cookies & Website Tracking

Our website uses cookies to improve user experience and analytics.You may accept or decline cookies in your browser settings.A separate Cookies Policy can be provided on request.

Marketing Communications

We may send occasional updates or job alerts if you have.

  • Given explicit consent, or
  • A legitimate interest exists based on your relationship with us

You may opt-out at any time by following unsubscribe links or contacting us.

Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in law or business operations.Revised versions will be posted on our website with a new “Last Updated” date.

Contact Us

For questions about this Privacy Policy or to exercise your data rights:

  • Email:manager@aarpro.co.uk
  • Phone:+44 7903 755070
  • Address:47, Cambridge street Leicester, LE3 0JQ